Orders may be placed via email, phone, in person at the 8th floor of the campus center, or online at our website. Please make sure you receive confirmation of your online order to guarantee delivery.
For large events, we appreciate a three week notice to ensure appropriate staffing and to confirm menu availability. There is a $25 minimum on all Express orders. If we are unable to meet a particular request, every attempt will be made to find suitable accommodations.
Please remember to instruct your sales associate in advance if anyone in your party has specific dietary needs. Outside food and beverages are not allowed at the Campus Center without contracted prior permission and cannot be served by UMass Catering elsewhere on campus. Please visit the UMass Procurement Policies web page for additional information on the Campus Catering Policy.
You will receive an Event Order Contract and Estimate the next business day or earlier detailing your order. We require this document to be signed or confirmed via email and also may require a deposit. The Event Order must be confirmed within 24 hours of receipt or your order may not be processed. We ask that you please review these documents carefully as they will be used to prepare your order. Upon delivery of your order a member of the catering staff will review the order with the on site contact to ensure accuracy. Please let us know if you need to make special arrangements for delivery.
Linens and decor are provided for buffet service tables at the Campus Center and whenever possible elsewhere on Campus. Staff members will be on site to attend to the buffet service area and may need space off site to set up and break down the service. Buffet service requires a 20 person minimum for breakfast and 25 for lunch, dinner and themed buffets. Please inquire with your sales associate to accommodate smaller groups and special events.
Client event cancelations require a 72 hours notice to avoid being billed for any costs incurred. Examples of incurred costs include, but are not limited to, the cost of food items and supplies ordered for the event.
In case of a University cancellation, the Catering Office will be OPEN, therefore our cancellation policy will still apply. Make sure to contact our office at 413-577-8235 if a University closing is a possibility for the day of your event.
Every effort will be made to reschedule events due to campus closings or emergency situations.
We will be glad to provide additional services such as linens, table centerpieces, or floral displays for additional fees. Please confirm decorations with your sales associate prior the event.
All alcohol and alcohol service on campus must be provided by UMass Catering. Service will require additional fees and may require a special Liquor License from the town. Bartenders are required to ID all guests prior to serving alcoholic beverages and to refuse service of alcoholic beverages to any person who appears intoxicated. UMass Catering is the only licensed authority to serve and sell alcoholic beverages on the premises. Therefore, alcohol is not permitted to be brought into any function rooms.
A Customary 18% house charge is automatically added to the final bill with the exception of express events. The addition to non-express items to an express order will add an 18% charge to the entire bill. Please inquire with your sales associate about the house charge or additional fees.
Deliveries will be made in 100% compostable or recyclable containers plus service items and beverages will be in recyclable cans or bottles. Every effort will be made to provide condiments and sides in a sustainable manner. Please feel free to ask your delivery associate if you have any questions about trash streaming after your event.